Scadsys Administration

Scadsys Administration addresses the specific needs of administrators and managers by providing a complete solution for Institutional Resources Management. It integrates student, staff, and institutional processes into one seamless platform, ensuring that schools and colleges can efficiently manage operations, compliance, and communication.

Core Capabilities

• Student and Staff Information Management: Centralised management of all personal and professional records.
• Student Records Management: Full management of digital content and academic records.
• Student Disciplinary Management: Recording and tracking of disciplinary actions with supporting documentation.
• Student Interview Management: Structured scheduling and recording of interviews.
• Student Incident Management: Capturing and managing behavioural or academic incidents for accountability.
• Student Achievement Management: Tracking and reporting of awards, recognitions, and academic milestones.
• Attendance Management: Recording of student and staff attendance, with facial recognition clocking support.
• Student Attendance and Presence: Attendance and Presence captured against timetable periods, integrated with biometric devices and QR Code scanning.
• Staff Time and Attendance: Clocking and monitoring of working hours for accountability and payroll integration.

Communication Management

• Staff Communication: Streamlined communication channels for internal coordination.
• Parent and Student Communication: Notifications via SMS, Email, WhatsApp, and App Push Notifications.
• Parent Letters Management: Digital preparation, distribution, and tracking of official letters.
• Parent News Letters: Publish news letters to all or specific groups of parents.

Reporting and Analytics

• Management Reporting: Standard and custom reports for operational insights.
• Custom Report Development: Tailored reporting to meet specific institutional needs.
• Dashboard Analytics: Real-time dashboards for quick access to KPIs and institutional data trends.

Identity and Access Management

• Printed Access and ID Cards: Secure identity cards with photos for staff and students.
• Student Lifecycle Management: Full management of the student journey from registration to alumni.
• Authentication: Integrated with Microsoft Azure Active Directory for secure login and identity management.
• Access Control: Fine-grained authorization for every function in Scadsys, ensuring role-based security.

Operational Tools

• Real-Time Enquiries: Enquiry into all historical and current data instantly.
• School Calendar: Central scheduling of terms, events, and institutional activities.
• Parent and Student Requests: Online workflows for voting, ticket purchases, subject choice selections, and more.

AI-Powered Automation with ChatGPT

• Automated Report Generation: Generate management and operational reports with AI-assisted summarization for faster decision-making.
• Parent Letters Drafting: ChatGPT can draft personalized parent letters based on student performance, incidents, or events.
• Incident Summaries: Automatically summarize student disciplinary or behavioural incidents for review and documentation.
• Communication Suggestions: AI-assisted suggestions for SMS, email, and app notifications to ensure professional and effective messaging.
• Workflow Recommendations: ChatGPT can suggest optimized workflows for approvals, scheduling, and request management.

Key Benefits of Scadsys Administration

• Centralized management of all institutional resources.
• Seamless integration of student, staff, and parent data.
• Secure identity and access control with Azure AD integration.
• Enhanced communication with staff, parents, and students.
• Efficient handling of disciplinary, incident, and achievement tracking.
• Biometric-enabled attendance for staff and students.
• Powerful dashboards and reporting for data-driven decision-making.
• Support for the entire student lifecycle from registration to alumni.
• AI-assisted automation with ChatGPT for reports, letters, and incident summaries.

Assessment Management with Scadsys

Scadsys Assessment provides a comprehensive and holistic approach to student evaluation, enabling schools and colleges to implement flexible, fair, and accurate assessment practices. The system is designed to accommodate different teaching methodologies, grading standards, and institutional policies, ensuring that assessments truly reflect student progress and achievement.

Flexible Assessment Methods

• Weighted Calculations: Tests, assignments, projects, and examinations can be weighted according to institutional or subject-specific requirements, ensuring that final marks accurately reflect the intended emphasis of each assessment component.
• Non-Examination Marks: Supports symbol-based evaluations such as numeric scales (1–7) or letter grades (A–F), making it adaptable to a wide range of assessment models.
• User-Driven Parameters: All grading and calculation parameters are fully configurable and can be updated in real time, allowing institutions to quickly adapt to curriculum or policy changes. The best of x number of assessments can be activated.
• Attainment and Effort Symbols: Teachers can complement achievement scores with effort indicators to provide a more holistic evaluation of student performance. BAW (Behaviour, Attitude and Work) ratings are also available.

Enhanced Feedback and Reporting

• Predefined Comments and Remarks: Educators can use one-liner comments or longer remarks to provide meaningful feedback. Scadsys includes a set of standard comments that schools can customize to suit their unique environment.
• Personalized Evaluations: For outcome-based education or detailed performance reviews, teachers can enter rich-text remarks of unlimited length for each student, ensuring fully individualized feedback.
• ChatGPT-Powered Comment Writing: Scadsys now integrates ChatGPT to assist educators in drafting thoughtful, personalized comments on student performance.
• Comprehensive Progress Reports: Report templates are created in Microsoft Word, allowing institutions to design layouts that reflect their identity and meet regulatory requirements. Additionally, Microsoft Report Builder is supported for advanced custom reporting needs.

Promotion and Progression

• Dynamic Promotions Module: Scadsys includes a flexible promotions system that allows educators to define promotion criteria using a basic-like scripting language. This gives institutions the freedom to tailor pass/fail rules and progression standards according to curriculum or policy.
• Customisable Promotion Schedules: Educators can adjust promotion pathways for individual students or groups, ensuring that progression decisions are fair and transparent.

Assessment Workflow

• Printing of mark sheets, comment sheets, and remark sheets (when required).
• Capturing marks, comments, and remarks either in-class or remotely on any device (laptops, smartphones, or tablets).
• Automated or manual calculations of term, subject, and final marks.
• Statistical analysis and mark distribution reporting for deeper insights.
• Generation and distribution of student progress reports.

When integrated with the Scadsys Classroom Management system, educators can bypass paper-based mark sheets and capture results directly into Scadsys in real time, reducing administrative workload and ensuring instant availability of data.

Collaboration and Accessibility

• Instant Availability: Marks, comments, and remarks are immediately accessible to students via their mobile devices, ensuring transparency and timely feedback.
• Parental Engagement: Scadsys facilitates communication with parents, allowing them to track their child’s progress and support learning at home.
• Anytime, Anywhere Access: Educators can work on assessments both inside and outside the institution using internet-connected devices.

Analytics and Insights

• Marks Analysis: Distribution curves and standard statistical measures help educators evaluate class and student performance trends.
• Customisable Calculation Procedures: Multiple calculation models can be applied to suit diverse assessment practices across subjects or grade levels.
• Data-Driven Decision Making: Analytical insights support educators and administrators in identifying learning gaps, setting interventions, and monitoring student success.

Key Benefits of Scadsys Assessment

• Holistic approach to academic evaluation.
• Real-time, mobile-friendly mark capturing and reporting.
• Fully customizable assessment and promotion criteria.
• Rich feedback options, from predefined comments to personalized narratives.
• AI-assisted comment writing using ChatGPT for high-quality, tailored feedback.
• Seamless integration with classroom management and institutional reporting.
• Transparency and collaboration with students and parents.
• Advanced analytics for informed decision-making.

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